NATIONAL NEW HIRE DATABASE HOW TO
NATIONAL NEW HIRE DATABASE UPDATE
NATIONAL NEW HIRE DATABASE FREE

Using the portal, employers may submit multiple new hires at one time by uploading a spreadsheet or text file with the required information.

NATIONAL NEW HIRE DATABASE UPDATE

We recommend employers use the Oregon Employer Services Portal » to report new hires and terminations, as well as update employee or employer information.

We use this information to collect child support payments.Ī “new hire” is any employee who is required to fill out a W-4 form, or any returning employee who has been absent for more than 60 days. Employers must report the first day of work for each new hire. Oregon law requires employers to report within 20 days all new hires and re-hires, including temporary staff, to the Division of Child Support of the Oregon Department of Justice.

NATIONAL NEW HIRE DATABASE HOW TO

*Note: You can also use this form to terminate your registration as a multi-state employer for new hire reporting.Report New Hires How to Report New Hires to the Oregon DOJ Division of Child Support Complete and submit the Multistate Employer Registration Form for New Hire Reporting (Instructions are included).Create an account to access the OCSE Child Support Portal, then log in and register your company online as a multi-state employer for new hire reporting or.If the employee is working under a new FEIN, then the employer does need to report them as a new hire.Įmployers doing business in two or more states may register with the federal Office of Child Support Enforcement (OCSE) and report all new hires and rehires to one state.then the employer does NOT need to report them as a new hire. If the employee is working under the same FEIN.Out-of-state employers moving existing employees into Washington state: Visit Secure Access Washington (SAW). Add the DCS Online service to your SAW account, and use it to report online.

NATIONAL NEW HIRE DATABASE FREE

While you can call our toll free line anytime, we only have people available to take your report during regular business hours of 8 a.m. If you chose to fax, you may send W-4 forms, computer printouts, other lists (except I-9 forms), or use our New Hire Reporting Form (DSHS form 18-463). For additional information, see the federal Office Of Child Support Enforcement website, New Hire Reporting – Answers to Employer Questions, number 22. Promptly report the employee as a new hire once they receive their social security card.Īlthough we prefer you to report online, you may fax, mail or call in the information.

Form SS-5 can also be obtained by calling 1-80, or by visiting a local Social Security office. Your employee needs to apply for a social security card by downloading and submitting a completed Form SS-5.

What if my employee does NOT have a social security number? When reporting new hires, you will need the following information about your employees and company: You can find information on how to set up and use a DCS Online account on our Employer Educational Materials page.įor more information, check out the Introduction to New Hire Reporting, watch our video in English or Spanish, or browse our Frequently Asked Questions. If reporting for the first time, only report employees hired since your last quarterly report to Employment Security Department as DCSOnline only accepts reports with a date of hire no more than one year in the past and 90 days in the future. However, voluntarily reporting of new or rehired employees is appreciated. Indian tribes, tribally owned businesses, and Indian-owned businesses located on reservations, are exempt from new hire reporting requirements. A newly hired employee is one who has not worked for you before, one who has returned to work for you after a separation of at least 60 consecutive days, or one who has started working for you under a new Federal Employer Identification Number (FEIN).ĭCS recognizes Indian tribal sovereignty. Federal and state laws require you to report all newly hired and rehired employees to the Division of Child Support (DCS) within 20 days of hire or rehire, regardless of their age or the numbers of hours worked.

National new hire database